Cloud technology means that you can live, work and play from almost anywhere. Rather than being tethered to their desks, people can access the software and files from anywhere, including home, increasing the flexibility of teams and the quality of service customers enjoy.
Personal lives have also benefited from the evolution of the cloud. People stay connected wherever they go without losing access to their calendars, to do lists, shops, email messages, and social media.
The organizational aspect of the cloud, was primarily aimed at businesses, but has lots of uses for personal things too. Use the following tips to organize your life with the cloud.
#1 More Storage
In the past, if your computer ran out of space, you had to buy an expensive new hard drive upgrade. Similarly, at one time, mobile device users also had to worry about running out of space. The cloud can help you solve this problem by providing you with more storage at an affordable price.
You can choose one of many cloud storage providers who can give you all the storage you need for a low monthly fee, and some even offer free accounts, but with less storage. Furthermore, when your storage requirements change, you can change the amount of space you pay for without losing your data or replacing your device.
#2 Back Up Your Data
You never know when your computer might crash or you will lose your mobile device. Likewise, you may at any time accidentally delete an important file. In the past, such a situation meant a substantial loss. You might lose everything from your photos and movie collection, to contact numbers or tax information. You could avoid that inconvenience if you had a backup of your data.
In the past, the process of backing up your data was laborious and time-consuming. However, the emergence of the cloud has changed that. You can choose an affordable backup service that will save copies of your files in real time and secure them in the cloud. As a result, you can live with confidence knowing that you can always recover from potential disasters.
#3 Save Your Passwords
During daily life, you may need to access a dozen or more password-protected online accounts. To deal with this challenge, you might feel tempted to use easy-to-remember passwords. You might try to simplify things by using the same password on every site. Needless to say, passwords can both inconvenience you and threaten your security if not good enough.
Cloud-based password managers can help you improve the security and convenience of your online accounts by securing your login credentials. These apps help you by generating strong passwords and storing them in an encrypted format. Moreover, your password manager can save time by automatically filling in your username and password on many sites.
#4 Share and Edit Documents, Photos and Videos
Software applications such as Microsoft Office 365 run on computers, but also have native apps for tablets and mobile devices, allowing you to work from anywhere. You can also invite your friends and coworkers to collaborate while creating and editing documents. In the end, you can securely save your files to the cloud using OneDrive.
Although OneDrive works well with Microsoft Office, the app also works as a standalone product. You can use it to share your documents, photos and videos between your devices and among your friends or family members. You can even set time-sensitive file access permissions so that the links you share expire on a particular date to avoid the risk of someone sharing them further.
#5 Organize and Share to Do Lists/Daily Tasks
The cloud can help you organize your life by providing you with tools for to-do lists. Unlike a pencil and paper, you can access and update your task lists wherever you are using practically any device.
Some of the apps you can find online allow you to share tasks with other people. You can also set reminders and notifications based on the time of day and your geographic location. In other words, the cloud helps you get things done.
#6 Budget Smarter
With so many payment methods available for traditional and online transactions, keeping track of your expenses can seem almost impossible. Fortunately, the cloud can help you get your finances under control.
You can find a variety of online budget apps that can automatically collect your financial data from multiple accounts so you can see them all from a single screen. Furthermore, you can set budgets and alerts, to warn you when you spend too much or your account balances get too low. You can also use your app to set savings goals that will help you make your dreams come true.
#7 Scan Important Documents
A personal organization strategy often involves keeping track of important documents and records. Cloud-based apps can use the camera on your smartphone or tablet to instantly create digital copies of your receipts, contracts, healthcare information and appliance manuals.
After scanning your important documents, you can send them to other cloud-based apps for safe keeping. Afterward, you can either file or destroy your hard copies, knowing that you can always access the information you need via the cloud.
In conclusion, the cloud provides you with unlimited opportunities for organizing your life. To begin with, you can use the cloud to keep your data safe and secure. Finally, equipped with the right app, you can live and work faster and smarter than ever before.
